Did you know over 1.6 million people of Indian origin live in Canada? Many need to update their travel documents while abroad. If you’re one of them, this guide simplifies the process.
Whether your document is expiring, damaged, or needs updates, the steps are straightforward. The Consulate General of India and BLS International handle applications, but rules vary by province.
This guide covers everything from forms to jurisdictional requirements. You’ll also learn about restrictions for dual citizenship cases. Let’s get started!
Understanding the Reissue Process for Indian Passports in Canada
Living abroad means keeping your travel documents up to date. If you’re from India Canada communities, knowing the rules for updates is crucial. The Consulate General and BLS International manage applications, but requirements vary.
Who Can Apply?
You must have valid status Canada, like a PR card, work permit, or study visa. Proof of address in the consulate’s jurisdiction is mandatory. For example, CGI Vancouver serves British Columbia and Yukon.
Special cases include expired permits with IRB letters. Lost documents need an RCMP report and Annexure F. Dual citizenship for newborns or alias names aren’t allowed.
Common Reasons for Updates
- Expiry: Apply within 1 year before expiration.
- Damage: Submit the damaged document with your application.
- Loss/Theft: File a police report immediately.
Tatkaal (urgent) processing excludes lost documents or major appearance changes. Delayed renewals may require affidavits.
Required Documents for Reissuing Your Indian Passport
Gathering the right paperwork is the first step to updating your travel document. Missing even one item can delay processing, so verify the requirements carefully. Below, we break down what you’ll need for standard and special cases.
Essential Paperwork
Your current travel document must be submitted along with:
- A self-attested copy of your PR card (both sides) or work permit
- Proof of address (e.g., driver’s license or utility bill)
- Completed application form with recent photo meeting specifications
For expired permanent residency cards, include renewal receipts. Affidavits are needed if your document lapsed over three years ago.
Special Circumstances
Minors require additional documents like Annexure D/C, custody papers, and parents’ travel papers. Lost items need an RCMP report and Annexure F. Name changes demand:
- Three years of Canadian residency proof
- Original newspaper clippings announcing the change
Photo Guidelines
Strict photo rules apply to avoid rejections:
- 2×2 inches with plain white background
- 70–80% face coverage, no shadows or glasses
Services like Walmart or UPS often meet these standards. Double-check for cropping errors or facial obstructions before submission.
Step-by-Step Online Application Process
Navigating the digital steps for document updates ensures a smooth process. The Passport Seva portal and BLS International services streamline submissions, but accuracy is critical. Below, we break down each phase to avoid common pitfalls.
Creating an Account on Passport Seva
Start by registering on the official website. Use a valid email—activation links expire in 24 hours. Select your jurisdiction (e.g., CGI Toronto for Ontario).
Emergency contacts must provide verifiable Indian phone numbers. Double-check spellings; mismatches trigger rejections.
Filling the Application Form Correctly
Mandatory fields include both Canadian and Indian addresses. For Indian verification, list the nearest police station. Opt for the 36-page booklet to prevent delays.
- Upload a scanned photo meeting size and background rules.
- Declare all name changes with supporting documents.
Scheduling an Appointment with BLS International
Choose between walk-in or postal submissions. Walk-ins require booked slots, while postal apps need Purolator couriers. Fees include a $1.70 CAD base charge.
| Option | Processing Time | Requirements |
|---|---|---|
| Walk-in | Faster | Pre-booked slot, original documents |
| Postal | 5–7 days longer | Purolator prepaid label, photocopies |
For Tatkaal (urgent) cases, email scanned IDs to CGI Vancouver. Attach proof of status and payment receipts.
Submitting Your Application: In-Person vs. Postal
Choosing how to submit your application affects processing speed and convenience. BLS International handles both methods, but each has unique requirements. Below, we break down the pros and cons to help you decide.
In-Person Submission at BLS Centers
Walk-ins offer faster verification but require appointments. Bring originals of all documents, including your PR card or study permit. Payment is debit cards or exact cash only—no personal cheques.
- Document order: Checklist, form, originals, and annexures.
- Photo rules: Two physical copies with white backgrounds.
- Jurisdictions: Confirm your center’s *Tatkaal* eligibility (e.g., Ottawa excludes it).
Postal Application Process
Mail submissions suit those unable to visit centers. Use demand drafts payable to “BLS International Services Canada Inc.”—loose cash or cheques are rejected.
- Courier partners: Purolator ensures secure delivery; PO boxes aren’t accepted.
- Prep checklist: Photocopies, prepaid return envelope, and Annexure forms.
- Timeline: Adds 5–7 days versus in-person.
Note: Some provinces have stricter government rules for postal submissions. Double-check services like Purolator tracking to avoid delays.
Processing Time and Fees for Passport Reissue
Understanding timelines and costs helps plan your document updates efficiently. Wait periods and charges differ based on urgency and service type. Below, we outline standard and expedited options to match your needs.
Standard vs. Expedited Processing
Regular applications take 8 weeks, plus 3–4 days for postal delays. If you choose Tatkaal (urgent) service, processing shrinks to 1 week. Note: Damaged or lost documents aren’t eligible for expedited handling.
Police verification adds 4–5 weeks initially. Delays occur if your address or name differs from existing records. Submit affidavits for gaps exceeding three years.
Fee Breakdown
Costs include consular surcharges and BLS service fees. Payments are non-refundable, so verify details before submitting.
| Service Type | Adult Fee (CAD) | Minor Fee (CAD) |
|---|---|---|
| Standard (36 pages) | $105.70 | $72.70 |
| Tatkaal (36 pages) | $307.70 | N/A |
| Jumbo (60 pages) | $139.70 | N/A |
Payment methods vary:
- In-person: Exact cash or debit cards.
- Postal: Demand drafts payable to BLS International.
Jumbo booklets suit frequent travelers but cost more. Minors under 15 pay reduced rates.
Tracking Your Application and Receiving Your Passport
Once your documents are submitted, tracking progress becomes essential. Use the BLS website and Passport Seva portal for real-time updates. Each platform provides unique information, so cross-check regularly.
How to Check Your Application Status Online
Enter your reference number on the BLS portal to see stages like “Under process at Consulate” or “Ready for dispatch.” The status refreshes every 24 hours. Delays? Wait 8 weeks before emailing [email protected].
At the “Print initiated” stage, allow 2–3 days for completion. Courier delivery follows within a week. Track Purolator updates once BLS confirms dispatch.
What to Do If There Are Delays
Beyond standard timelines? Verify your requirements were met. Emergency cases (e.g., family death) need proof like hospital letters. Note: Booked flights don’t qualify for expedited process.
“Always keep copies of your reference number and payment receipts—they’re crucial for follow-ups.”
For postal submissions, confirm Purolator delivered your package. Lost items require immediate reporting to BLS and the consulate.
Conclusion
Updating your travel documents while abroad doesn’t have to be stressful. Apply at least six months before expiry to avoid last-minute delays. Remember, BLS International is the only authorized service provider for submissions.
For newborns, note that dual citizenship isn’t permitted. You’ll need to renounce other nationalities first. Always follow the Passport Act 1967—tampering or false information can lead to penalties.
Before submitting, double-check:
- All documents are attested and meet photo guidelines
- Your application falls under the correct jurisdiction
- Payment methods align with your submission type
With careful preparation, your renewal process will be quick and hassle-free. Safe travels!
